Information Held
We hold the following personal information about members:
- Name
- Contact information, address, telephone, email
- Emergency contact information
- Detail of BHPA membership and qualifications
- Details of vehicles used
- Details of gliders flown
- First aid (useful for events to ensure that we have first-aid cover)
- Hours flown
In addition we hold the following information about people attending club events
- Name
- Contact information, address, telephone, email
- Details of rescue equipment
When the information is collected members and event attendees are made aware that that this information will be held and what it will be used for.
Accuracy and keeping the information up to date
The information supplied by the member is directly transferred into electronic storage. Any updates sent by the members are used to update the system.
Access and Third parties
Committee members have access to the membership list in order to administer the club. They are provided with training (through minuted committee meetings) to ensure that they understand their duty to keep the information secure.
The following third parties require access to our membership information:
- Landowners
- Reciprocal clubs
These are supplied with regularly updated membership lists containing the member’s name, car and glider details. Contact information is not supplied.
Data retention policy
Membership information is deleted from the system on the second renewal if the member does not renew.
Information about event attendees is deleted after two years.
Security
The central membership information is held by the membership secretary with one copy of the back up data help by one other committee member.
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Committee 
